Are you a business owner? Quotations and Invoices just got a whole lot easier.
EZBeanZ has everything you need for sales, inventory, invoicing, quotations and reporting in one easy to use P.O.S. system.
Printing or sending invoices and quotations, managing inventory and easy reconciliation of customer accounts while also generating detailed reports on sales totals and V.A.T.
ALL ON THE CLOUD!
Our application can be used on mobile devices and also offers the ability to communicate with customers via email, all through a central cloud-based system.
Give Your Customers Many Ways To Pay
On the bottom of invoices, quotations and statements. . .
Then scan the QR code or click to pay online. . .
Once configured, your invoices, quotations and statements will each contain a QR code which can be scanned by your customer using any smartphone in order to make payment online.
When the QR code is scanned, EZBeanZ recalculates the customer's account balance to include all invoices which are not yet paid before and after that invoice was issued. Thus encouraging the customer to pay all outstanding amounts.
Clickable payment links are also provided on invoices, quotations and statements with the same function.
Your customers can click to pay or scan to pay. All major credit and debit cards can be accepted as well as Instant EFT and a variety of innovative payment options.
The payment gateway service then deposits the funds into your bank account. When a customer has paid online, EZBeanZ instantly detects the payment and automatically records it in your transactions table.
This means you don't have to capture the payment manually. Your payment gateway is linked to your company and will display your company logo.
Live Order Tracking
EZBeanZ provides the owner and customer with a live order tracking screen. The owner of the business can view a live page showing all of the orders that your customers are placing. This also shows the account of each customer and states whether that customer has paid for the order. This helps the owner control which orders can be released.Similarly, The customer can view a page showing their order details while it is being prepared. The page also allows the customer to pay for the order online using their credit or debit card. They can access this page by scanning their tracking QR code or clicking on their tracking link. This allows customers to view their order and make payment while sitting at your restaurant, standing in your shop, or from home, anywhere in the world.
Below is an example of each page:
If you are using this feature, you may also connect a Bluetooth slip printer. If you have enabled printing of live orders, the printer can be placed in your warehouse or kitchen. Whenever an item is added to an invoice, the printer will print a line with the description and quantity. This allows preparation of orders while the order is still being placed.
This is useful in restaurants because the order will print or display live in the kitchen while the waiter is taking down an order. That means the kitchen can begin preparation immediately and the waiter can move on to the next table without having to 'shout' the order to the kitchen.
In a warehouse or wholesale business. The customer may be present or not, but will be able to see the order being placed and make payment online, from anywhere.
Scheduled Invoices
Would you like to send invoices automatically on a monthly or weekly schedule?EZBeanZ has the answer.
Our schedule tool is ideal for businesses that send the same invoice to their customers on a recurring basis. Simply select the day of the month or week, the time, select a customer and click add. Then the Customer will receive the same invoice on the same day every month or every week.
Printing
Print A4 and 58mm till slips from your smartphone using a portable thermal printer. Slips are printed with scan-to-pay QR codes allowing your customer to pay by scanning the QR code with their smartphone.Our printer driver is available to all users allowing you to print invoices and quotations quickly from your Android device or Windows PC.
Your invoices and quotations remain stored on the cloud so that you may generate reports at the end of each day, week, or month.
58mm thermal printers are very affordable and can be purchased online. Click here to see a list of affordable printers online.
Customer Accounts
EZBeanZ records transactions and produces detailed account statements in PDF format including your company logo, payment instructions, payment link and QR code. As the owner, you can define settlement periods and account limits for each customer.These statements can be created and sent automatically. Thus keeping your customers up-to-date with their accounts.
When a customer makes payment by scanning the QR code, or by clicking on the payment link on their invoice, EZBeanZ automatically captures the payment. Meaning that you don't have to capture the payment manually.
However, you can also capture payments manually when necessary.
Supplier Accounts
Capture supplier invoices and keep track of how much you owe.
Our reports provide graphs reflecting how much you owe vs how much is owed to you.
example: Accounts Payable vs Accounts Receivable. . .
This keeps you up-to-date with supplier accounts and helps to manage cash-flow.
Export Your Data
If you would like to export your data. EZBeanZ makes it easy.Each table has an button allowing you to download your transactions, invoices, quotations, accounts and inventory at the click of a button.
The files are in comma separated values(*.csv) format, allowing you to open, view and edit them using Microsoft Excel.
This makes EZBeanZ accountant-friendly and widely compatible with other systems used to process financial reports.
V.A.T.
The system caters for NON V.A.T. registered businesses and V.A.T. registered businesses alike. You will be able to produce sales reports reflecting total sales and total V.A.T. charged for any given period.All calculations are based on your national standard V.A.T. rate.
EZBeanZ also accommodates V.A.T. zero and V.A.T. exempt items.
To learn more about ensuring your tax invoices are compliant, visit this page on the SARS website about tax invoices.
B.Y.O.D.
A Bring Your Own Device policy means that as a business owner, you do not need to provide each of your staff with a device. Your employees can login using their own smartphone or tablet.This significantly reduces setup costs and also reduces risks for the business. Especially in industries where high staff turnover is expected.
To read more about B.Y.O.D on Wikipedia click here.
What do you need to get started?
If you can read this page, you already have the minimum hardware requirements.Hardware Requirements: | |
|---|---|
| 1. | Any mobile device or P.C. |
| 2. | If you intend to print documents, we recommend using a Bluetooth enabled 58mm thermal printer or any A4 printer (printing is optional).
Our drivers support printing of till slips through Android and Windows. |
| 3. | Internet coverage. Your mobile device or PC must have internet access. |
EZBeanZ is ideal for mobile businesses because it requires no cable connections when a Bluetooth printer is used. | |